The Role:

The ideal candidate will have experience in contracts administration and management of trademark, copyright and patent clearance, registration, and renewal matters. This role requires a high level of attention to detail, strong client services orientation, and excellent follow up and communication skills. The best candidate likely has training received at a larger law firm or other global business, and is smart, highly organized, efficient, thinks creatively, has a positive work attitude, and is comfortable following directions as well as working independently.

Critical Attributes:

  • Demonstrates the natural ability to maintain focus, efficiency, and accuracy while preforming task-oriented work.
  • Can navigate a fast-paced, high-pressure environment while employing flexibility and quick decision-making skills to meet daily deadlines.
  • Highly skilled at communicating in a professional manner with consideration for differences in languages and cultural norms.

Core Duties and Responsibilities:

  • Manage ORB’s in-house systems for tracking status, deadlines and actions due in contract and intellectual property matters;
  • Track and assist with trademark clearance searches;
  • Assist outside legal counsel with trademark, copyright and patent filings;
  • Monitor intellectual property filings and maintain certificates of registration;
  • Review and manage all legal correspondence and drafting, including contracts, leases, terms and conditions, licenses, and non-disclosure agreements and the like;
  • Litigation support (court filings, litigation holds, evidence collection and management);
  • Liaise with intellectual property law firms in North America and Asia;
  • Preparation and filing of routine corporate documents, maintain corporate records.

Required Skills and Knowledge:

  • Bachelor’s degree in business management, paralegal studies or equivalent on-the-job experience and proven expertise;
  • 4-8 years experience as a Paralegal;
  • Knowledge of Intellectual Property clearance, filing, and prosecution practices and rules;
  • Ability to work with multiple departments with conflicting and demanding deadlines;
  • Flexible and able to adapt to last minute direction and changes with demonstrated ability to work in a creative, fast-paced environment.

Additional Experience Helpful:

  • Knowledge of advertising law and privacy law;
  • Knowledge of Charter of the French Language in relation to packaging and labels;
  • Business French written and spoken;
  • Litigation support (court filings, evidence collection and management);
  • Knowledge of WebTMS or similar trademark docketing software;
  • Experience in enforcement work, cease and desist letters, social media takedowns, trademark investigations, and UDRP domain name dispute proceedings;
  • Promotions and advertising experience, including sweepstakes and contests;
  • Preparation and management of S. and Canadian copyright filings;
  • Knowledge of Customs recordals and other boarder measures to protect intellectual property rights.

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